As your small business grows, you will face more challenges and opportunities. You might have to hire new employees because of the workload, new projects and more customers you have to cater to. It might have been ok to operate in organized chaos mode. However, this is an untenable approach and may result in confusion and more mistakes in doing tasks. This might be a good time to organize your company’s operations.

 

Here’s how to organize your small business as it grows.

 

Manage Receipts

As your small business grows, the more transactions you’ll make and need to monitor. This is when keeping and organizing receipts become important. Managing receipts makes it easier to monitor expenses and cash flow. You’ll be able to follow a budget, reduce expenses, and maximize your resources.

 

Improve Work Environment

A chaotic workplace makes it difficult for your employees to keep up productivity. Improve your office environment by de-cluttering, arranging equipment and furniture properly, and maximizing storage space. An office that follows a certain layout allows your workforce to exchange ideas, brainstorm, solve problems, and start new projects.

 

Make Advance Campaign Plans

One of the steps included in how to organize your small business is making advance campaign plans. Planning ahead enables you to identify possible challenges, solutions and opportunities for company growth, whether in terms of reaching more customers or edging out the competition. Learn more about your competitors and target audience. This allows you to customize your strategy in a way that gives you a competitive advantage. Also, establish a publishing schedule for your social media posts. This allows you to reduce time wasted on publishing manually.

 

Delineate Tasks

Your employees need to know how they fit into your small business’ short and long-term plans. You can make their jobs easier by delineating tasks based on expertise and experience. This allows them to focus on what they do best and not do work beyond their skill set. This reduces mistakes in projects and improves productivity. Provide your employees with the tools and training they need to succeed.

 

Use Cloud Technology

A growing company will have more documents to make, keep and monitor. Too many files and cabinets make it difficult to find what you need immediately. This is when using cloud technology becomes advantageous. Make soft copies of documents, receipts, titles, and others. Then upload these into the cloud. Storing data in the cloud reduces the risk of natural disasters destroying them or people misplacing them.

 

Monitor Invoice and Payments

Missed payments lead to possible hefty penalties and unpaid invoices cause poor cash flow. Monitor invoices and payments to avoid penalties and keep your cash flow positive. Make follow-up calls or emails when an invoice’s due date is near. Always keep track of due payments so that you can pay on time or early.

 

Follow a Schedule but be Flexible

Meetings, conference calls, and others are routine things that many companies do. Organize these by blocking out certain times of the day for your in-house team, for suppliers and for clients. Set specific days and times so that anyone who will be part of the meeting can prepare. However, be open to rescheduling for emergencies, urgent matters or changes in plans.

 

Learn how to organize your small business with the tips mentioned above. An organized and flexible company is more productive. If you need assistance with some of your business’ bookkeeping tasks, we at Robokkeeper can help you. We offer affordable bookkeeping services for small business owners.